Executive Assistant

Zuora · Foster City, California, United States

  • Junior
  • Full-time
  • Posted 2026-10-02
  • Confirmed live on 13 October 2026

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Job description

About Zuora

At Zuora, we help businesses grow smarter and adapt faster. Our platform powers modern business models — from subscriptions and usage-based pricing to AI-driven and outcome-based offerings — helping companies launch new products, automate complex billing, and unlock predictable, recurring revenue.

We’ve led the Subscription Economy for more than a decade. Now we’re evolving again by building the definitive platform for quote to cash and helping companies monetize their products and services with an adaptable, AI-ready foundation.

The Opportunity

The Executive Assistant’s mission is to empower a strategic executive to focus exclusively on high-level decision-making and leadership by providing genuine organizational rigor. The EA owns all granular details, communication, and scheduling, ensuring the executive's environment functions as a reliable source of truth through proactive problem-solving and full task ownership.

About You

• Minimum of 5+ years of C-level administrative experience in a high-tech, SaaS company in a fast-paced, innovative, always-changing environment

• Very strong technical competency, specifically with Google Suite and virtual meeting tools (like Zoom), as well as expense reporting, travel management, and purchasing tools

• Strong oral and written communication skills with the ability to communicate clearly and effectively with senior leaders and external partners at all levels

• The skillful execution of administrative activities, with high attention to detail, organization, and process

• Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities while remaining adaptable to multiple demands

• Strong relationship management skills with ability to build a personal network throughout the company

• Ability to work independently, self-start, and self-motivate while maintaining a teamwork mentality and working very collaboratively with ability to offer suggestions and process improvements

• A high degree of discretion and strong commitment to confidentiality

Ideal Candidate Traits:

• Resourceful: Comfortable making judgment calls and only escalating with actionable items.

• Highly Organized: Natural instinct for rigor and owning ambiguous, detail-heavy problems.

• Direct Communicator: Raises capacity or bandwidth concerns before they impact the executive.

• Trustworthy: Exceptional handling of sensitive details and confidential communications.

Working Style Fit:

This role reports to an executive operating at a high strategic altitude. The EA must be energized by ambiguity and take pride in closing loops without being asked twice. The ideal candidate functions as a proxy who reflects the executive's voice and priorities accurately to all stakeholders.

About the Team

Zuora is looking for an Executive Assistant with the highest level of professionalism to support the Chief Product Officer.

The Product Management team strives to make Zuora the best example of a modern-day subscription business and inspire those customers looking to transform and scale their operating model. We guide the corporate strategy by driving focus, cross-functional alignment, and managing our execution framework using processes, systems and data as the best-run business in the Subscription Economy. The team also advocates Zuora's mission and strategy with customers, partners and analysts.

The ideal candidate will have experience in a fast-paced environment, supporting C-level executives. They will be highly collaborative, expertly efficient, technologically advanced, and know how to optimize for results. This role requires someone energized by ambiguity who takes pride in closing loops without being asked twice. The ideal candidate functions as a proxy who reflects the executive's voice and priorities accurately to all stakeholders.

What You'll Do

Core Responsibilities:

• Proactively anticipate the needs of the executive and take action accordingly

• Manage complex, high volume, constantly changing day to day priorities and schedules in such a way that the executive is able to prepare for and complete obligations in an organized and efficient way

• Partner with other executive assistants to ensure tight alignment and connectivity across the executive team

• Optimize for scale by proactively identifying ways to improve the current processes and approach

• Establish a good rapport internally and externally with board members, customers, partners, executives, suppliers, and employees while exhibiting the highest level of professionalism, courtesy, and diplomacy, developing trust, maintaining confidence, and protecting operations

• Organize internal and external on-site, virtual, and hybrid meetings across multiple time zones, including event, catering, facilities, and transportation management when needed

• Manage all aspects of executive travel, both international and domestic, ensuring a positive and

Prepare for the interview

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