Project Information Specialist

AECOM · Birmingham, AL, United States

  • Junior
  • Full-time
  • Posted 2026-09-16
  • Confirmed live on 25 September 2026

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Job description

Job Description
AECOM is seeking a Project Information Specialist for our Carolinas Transportation team to be based out of our Birmingham, AL office on a hybrid basis. This role will act in a Project Management Assistant capacity.
The following are a list of responsibilities for the role, but not limited to these:
• Works with company financial systems and document/file management requirements (including naming conventions, version control, approvals, and retention).
• Develops proficiency in the use of company cornerstone systems and financial tools; produces cost, schedule, and progress data in the formats required to manage and control the work.
• Maintains organized project management files (budgets, forecasts, trends, change logs, commitments, earned value reports, and supporting backup) and ensures information is traceable, auditable, and stored in the correct project repository.
• Understands financial terminology, metrics, and reporting requirements; recognizes the downstream cost and schedule impacts of project decisions and field actions.
• Assists in analyzing cost, schedule, progress, and productivity data to identify key project issues, variances, and emerging risks.
• Develops knowledge of accounting principles and how they relate to cost coding, accruals, commitments, and revenue/cost recognition (as applicable).
• Assists in assembling inputs for trending and forecasting, ensuring supporting documentation is complete, correctly versioned, and aligned with the current approved baseline.
• Prepares analysis of progress trends, variance explanations, and cost/schedule impacts; supports development of recovery or mitigation actions where required.
• Supports the monthly invoicing effort by coordinating required inputs, validating supporting documentation, tracking invoice status, and maintaining invoice files in accordance with project procedures.
• Supports invoice management and file controls by verifying backup, tracking invoice status, and may participate in reviewing and approving contractor/vendor invoices in accordance with contract terms and project procedures.
• Applies earned value methodology concepts and supports maintenance of EV files (rules of credit, progress measurement, and reconciliation between cost, schedule, and progress).
• Collects and analyzes manpower, labor hour, and labor cost data versus budget limitations; maintains time/phasing backup and supports productivity tracking and reporting.
• Collects and analyzes data for tracking actual costs versus funding limitations; supports funding drawdown/usage reporting and flags potential overrun risks early.
• Assists in tracking purchase orders and subcontract commitments, change orders, and expenditures; maintains a commitments log with proper documentation, version history, and approval records.
• Supports scope control and change management by maintaining change registers/logs, tracking change status, capturing cost/schedule impacts, and ensuring all changes are supported by the correct correspondence and approved documentation.
• Assists with creation, update, and control of baseline budgets, including basis-of-estimate files, assumptions, exclusions, and approval records.
• Supports schedule control activities (as assigned) including updating progress, coordinating schedule inputs, and maintaining schedule narrative/backup to support claims avoidance and audit readiness.
• Supports performance management and cost/schedule integration by helping reconcile discrepancies between progress, earned value, schedule status, and cost reports.
• Supports project reporting by compiling inputs, validating data consistency, and ensuring report packages are complete, correctly stored, and distributed using controlled file practices.
• Participates in project cost review meetings by preparing files, presenting variance drivers (as requested), capturing actions, and filing minutes/action logs in the approved repository.
• Gathers data for procedure development and continuous improvement; helps implement standard project controls templates, checklists, and file structures to improve consistency and compliance.

Qualifications
Minimum Qualifications:

• Bachelor's degree plus 4 years of relevant experience or demonstrated equivalency of experience and/or education.
Preferred Requirement:

• 8+ years of experience in cost management, cost control, quantity surveying, or project accounting within large infrastructure programs.

• Experience in cost control, financial analysis, risk management and reporting principles and practices in large, complex multibillion-dollar and multi-project construction and infrastructure environments.

• Proficiency in MS Office and other cost management software tools and applications to document and illustrate cost performance.

• Experience in implementing and operating Earned Value Management (EVM) in large infrastructure programs.

• Experience in cost reporting and the integration of cost information from

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