Executive Assistant, CEO Office

Nex · San Jose, California (On-site)

  • Junior
  • Full-time
  • Posted 2026-09-16
  • Confirmed live on 25 September 2026

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Job description

Nex is on a mission to help families rediscover the joy of movement. Created by parents for parents, Nex combines technology and play to deliver fun, social, and interactive experiences powered by natural body motion, encouraging kids and adults to move more, play more, and have fun together. Nex Playground, the company’s award-winning active play system, is purpose-built to get families moving year-round, with safety and privacy as core considerations in its intentional design. It is certified kidSAFE+ COPPA compliant and built to support healthy, active play for all ages and abilities.

Nex Playground features a growing library of 50+ experiences, including motion and dance games, fitness and educational experiences, and Nex Originals. Content includes collaborations with partners like Hasbro, Sesame Workshop, and NBCUniversal. Nex has been recognized by Fast Company’s Most Innovative Companies, TIME’s Best Inventions, and Parents’ Best Entertainment System for Families, and has earned Red Dot, IDEA, and Core77 international design awards. We encourage you to explore Have Fun and Is Motion Gaming Back?, as they offer a deeper look into our culture, values, and explain how our approach to motion gaming differs from previous generations.

To protect yourself from recruitment scams, please note that Nex communicates through official company emails ending in @nex.inc. If you receive a suspicious email or message, please do not respond and report it immediately to us.

Location: San Jose, CA (On-site)
Annual salary: USD 110,000 - USD 145,000
Final base salary within this range will be determined based on job-related factors, including the candidate’s experience, skills, qualifications, and geographic location.
Type: Full-time
Reports to: Chief of Staff, CEO office

About the Role

We are seeking an experienced Executive Assistant to join our CEO Office and serve as a critical operational partner to the CEO, Chief of Staff, and senior leadership while owning the day-to-day workplace operations of our San Jose headquarters.

This is not a typical Executive Assistant position. You will be embedded within our CEO Office, working directly with the CEO and Chief of Staff as a critical operational partner in a high-velocity environment. You'll manage a diverse portfolio spanning executive support, office operations, product review logistics, and cross-functional coordination. This role requires someone who thrives in ambiguity, exercises impeccable judgment, and can shift seamlessly between strategic projects and hands-on execution.

You will be embedded within the CEO Office and serve as an operational backbone that keeps both executive priorities and the San Jose workplace running smoothly. On any given day, you might manage a complex executive calendar across global time zones, coordinate an international trip, prepare for a CEO product review, resolve an office issue with WeWork, manage an insurance renewal, oversee assets inventory, or execute a company offsite partnering with People team.

This role is ideal for someone who combines the judgment, responsiveness, and anticipation of an exceptional Executive Assistant with the ownership and operational mindset of a Workplace Manager. You are comfortable shifting between highly confidential executive matters and hands-on operational execution, and you naturally create structure, systems, and order wherever they are needed.

Given the nature of this role, you will have access to highly confidential and sensitive company information. Discretion, sound judgment, and professionalism are non-negotiable.

Key Responsibilities

CEO Office & Executive Support

• Manage complex scheduling for internal and external meetings for the CEO Office across global time zones

• Coordinate domestic and international travel arrangements and executive logistics for the CEO Office

• Conduct product research based on CEO's requests to support leadership decision-making

• Coordinate executive demo preparation logistics with Content Ops, Marketing, and Business, including procurement, research, and packing lists

• Coordinate product review meetings, including agendas, pre-meeting materials, attendees, and follow-up actions

• Maintain robust tracking systems for CEO Office requests, action items, decisions, and follow-ups, ensuring clear ownership, status visibility, and timely closure

• Provide flexible, responsive support in a fast-paced environment with variable hours

Workplace Administration

• Serve as the on-site office administration point of contact for the San Jose office, including supporting executive workspace needs and on-site meetings

• Serve as day-to-day liaison with WeWork community management for facilities, access, and general office needs

• Manage office supplies, mail, and general workplace administration

• Support logistics for CEO Office events and external meetings (venue/vendor sourcing, agenda and presentation coordination), partnering with People on comp

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