Administrative Assistant

Job description

Voyager is an innovative space, defense, and national security technology company committed to advancing and delivering transformative, mission-critical solutions. We tackle the most complex challenges to unlock new frontiers for human progress, fortify national security, and protect critical assets to lead in the race for technological and operational superiority from ground to space.

Forge the Future: Join Voyager Technologies

The future belongs to those who build it. At Voyager Technologies, we’re building technologies that protect lives, expand frontiers and prepare us for what’s next. And we’re doing that with people who are wired to solve, build, adapt and lead. These roles are not for the faint of heart. 

You’ll help lay the foundation for humanity's future. Join a culture where innovation thrives, curiosity is rewarded, and impact is real. We’re a company of doers, thinkers and builders, united by purpose and grounded in reality.

If you want to put your skills to work where the stakes are real and the mission is bigger than any one person, forge the future with Voyager.

The Administrative Assistant is a fully onsite, business-wide support role reporting directly to the General Manager. This position provides dependable administrative, front desk, facilities, onboarding, event, and document-support services across the organization, helping employees, visitors, and business functions operate smoothly.

In this role, the essential functions are:

General Administrative Support
• Answer and transfer incoming phone calls.
• Sort, distribute, and send mail.
• Support maintenance of the company calendar.
• Coordinate conference room schedules and help prevent double bookings.
• Coordinate All Hands events, including venue, seating, and audio/visual setup.
• Coordinate customer visits, including meals and refreshments as authorized.
• Coordinate Principal Staff meetings and events for the General Manager.
• Coordinate with departments on administrative needs and assist employees as requested.
• Use AI tools, where appropriate, to create and update tracking tools and spreadsheets.

Security and Front Desk Support
• Manage front desk coverage and visitor access in coordination with Security.
• Verify visitor identification, host visitors, and track visits to the facility.
• Maintain facility security and badging systems, as assigned.
Facilities and Office Support
• Monitor the readiness of lobby, conference rooms, kitchen, and lunchroom areas, including supplies and
coordination with janitorial service as needed.
• Stock lunchrooms and help maintain an orderly, well-supported workplace.
• Maintain inventory of office supplies and equipment, including cabinet upkeep.
• Purchase and order office supplies and equipment.
Make travel arrangements as requested.

Human Resources Support
• Support the HR Business Partner as needed.
• Support new-hire onboarding activities.
• Coordinate with HR recruiters and outside agencies to schedule interviews.
• Help facilitate mandatory training required for government compliance.
• Complete and file government surveys and census reports.

Quality Assurance Support
• Administer the document management platform.
• Maintain and organize documents and records in accordance with established practices.
• Send and file Non-Disclosure Agreements and related records.

Events and Employee Engagement
• Order lunches and dinners for customer meetings.
• Organize lunch-and-learn sessions.
• Coordinate recognition of holidays and work anniversaries.
• Plan and organize special events.

Other Business Support
• Provide additional administrative support as assigned by the General Manager.

Basic Qualifications

• High school diploma or equivalent.

• Minimum two years of administrative, office, reception, or coordinator experience.

• Strong organization, attention to detail, and follow-through.

• Professional written and verbal communication skills

• Ability to handle confidential information appropriately.

• Proficiency with Microsoft Office 365.

• Ability to work fully onsite and interact professionally with employees, visitors, and business partners.

• Ability to obtain a U.S. security clearance.

Preferred Qualifications
• Three or more years of relevant administrative, office, reception, or coordinator experience.
• Experience supporting a general manager, leadership team, or multiple departments.
• Experience with visitor management or front-desk operations.
• Experience supporting employee onboarding or HR administration.
• Experience maintaining controlled documents, records, or quality-system documentation.
• Experience with purchasing, inventory, facilities, or vendor coordination.
• Experience in aerospace, defense, manufacturing, engineering, or another regulated environment.
• Familiarity with ERP, HRIS, document-control, or visitor-management systems.

Additional Requirements
• No travel required.
• Occasional overtime may be required.
• This is a nonexempt, hour

Prepare for the interview

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