Office Assistant (1-year temporary contract)

Ubisoft · Sofia, Sofia City Province, Bulgaria

  • Junior
  • Full-time
  • Posted 2026-09-24
  • Confirmed live on 25 September 2026

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Job description

Job Description
Your role
As an Office Assistant, you will be responsible for managing the front desk and supporting various administrative activities across the studio, while providing day-to-day support to the Admin Team and Studio team members.
The position is offered on a 1-year temporary contract.
Your daily adventure
WELCOME VISITORS & INCOMING INQUIRIES

Manage incoming calls and emails and direct them to the relevant team members
SUPPORT WORKPLACE MANAGEMENT AND LABOUR SAFETY

Supervise daily office maintenance and cleaning activities
PLACE ORDERS FOR NECESSARY OFFICE SUPPLIES

In accordance with the studio's purchasing procedures and maintain appropriate stock levels of stationery and office materials
COORDINATE PARKING AND TRANSPORTATION SERVICES

Manage parking allocations, transportation cards, and related employee requests
MANAGE THE COMPANY'S INTERNAL LIBRARY

Keep track of borrowed items, perform regular inventories, and coordinate the purchase of new materials
COORDINATE EMPLOYEE BENEFITS

Support benefit distribution and administration, identify new partnership opportunities, and coordinate vendor agreements
MAKE TRAVEL ARRANGEMENTS

On behalf of Ubisoft Sofia employees and liaise with travel agencies to confirm bookings
RECEIVE FLIGHT TICKETS, HOTEL VOUCHERS, AND OTHER TRAVEL DOCUMENTS

Ensure timely delivery and verify the accuracy of all travel details
SUPPORT THE ADMINISTRATIVE TEAM IN VARIOUS ACTIVITIES

Including document filing, reporting, correspondence, and other administrative tasks
INTERACT AND COMMUNICATE EFFECTIVELY

With employees across the studio to ensure smooth execution of tasks and assignments
PERFORM OTHER ADMINISTRATIVE DUTIES

As assigned by the direct manager

Qualifications
Your skills
KNOWLEDGE

Proficiency in English and the Microsoft Office suite
COMMUNICATION SKILLS

Ability to collaborate effectively with team members

Ability to adapt communication style to different audiences
ORGANIZATIONAL SKILLS

Excellent attention to detail with the ability to multitask and prioritize effectively
ABILITY TO DEVELOP AND MAINTAIN PROFESSIONAL RELATIONSHIPS

With employees, managers, and external partners

Additional Information
We offer
Multicultural & friendly working environment

Working with the best professionals in the games industry on AAA video games

Flexible working hours & additional days off

Private medical health & dental care

Employee assistance program

Learning & knowledge sharing programs

International trainings & conferences

Top location next to Borisova Garden Park

Public transport card & food vouchers

Gifts for special occasions

Free games & game dev merchandise

Memorable parties & teambuilding events
HOW TO APPLY

Please send us a copy of your updated CV and Cover letter in English.
All applications will be reviewed with strict confidentiality and only short-listed candidates will be contacted.

Company Description
Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!
Founded in 2006, Ubisoft Sofia celebrates 20 years as a leading AAA studio, now home to over 220 professionals. Part of Vantage Studios, the creative house behind Assassin’s Creed, Far Cry, and Rainbow Six, the team in Sofia has contributed to 22 titles across major platforms. A longtime Assassin’s Creed partner, the studio has contributed to the creation of iconic entries including Black Flag, Origins, Valhalla, Mirage, and Shadows, while also leading key projects such as Liberation and Rogue. Ubisoft Sofia continues to shape immersive experiences through creativity, expertise, and innovation.

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