RBS Admin Assistant (with Invoicing and Logistic experience)

SGS · Muntinlupa, NCR, Philippines

  • Junior
  • Full-time
  • Posted 2026-09-22
  • Confirmed live on 25 September 2026

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Job description

Job Description
Primary Responsibilities
The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line.
• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement:

• Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.

• Track delivery, deadlines, and service quality.

• Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.

• Manage records and documentation associated with each purchase for internal or external audits
• Assist in the Preparation of Proposals and Tenders:

• Support the collection of technical, financial, and administrative information required for proposals and tenders.

• Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.

• Ensure timely submission of proposals, maintaining version control and document tracking.

• Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.
• Support colleagues with additional administrative needs as required.
• Develops skills and knowledge to progress in your career.
• Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone
. • Promotes a positive “Can do!” attitude and a safe working environment.
• Be knowledgeable and compliant with SGS procedures and standards.
• Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth.
• Builds and maintains strong working relationships.
• Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• Ensures work area in GBS is kept clean and presentable at all times.
• Remains familiar with SGS quality assurance procedures
. • Complies to all SGS QHSE and HR policies and procedures

Qualifications
• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
• Advanced proficiency in Windows-based applications.
• Good command of the English language (B2+)
• Prior experience is preferred:

• Previous experience in administrative roles.

• Salesforce experience

• Linked In experience

• German language skills

Additional Information
• Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.

Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

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