Team Lead, Billing & Collections

Job description

Pie's mission is to empower small businesses to thrive by making commercial insurance affordable and as easy as pie. We leverage technology to transform how small businesses buy and experience commercial insurance.

Like our small business customers, we are a diverse team of builders, dreamers, and entrepreneurs who are driven by core values and operating principles that guide every decision we make.

As the Team Lead, Billing & Collections, you own billing accuracy, cash application, and the non-pay lifecycle — notice of cancellation, rescission, reinstatement, and termination — so premium, coverage, and AR stay reconciled. You lead the billing operations team that invoices, applies cash, matches partner remittance, and processes cancels and reinstatements across installment billing, payroll-partner remittance, lockbox, and Stripe. You are accountable for SLA and quality outcomes on that work, not for post-handoff recovery. Past-due collection strategy, litigation, settlement, and collection-vendor performance sit with the Team Lead, Collections. You work hand-in-hand with that team so unpaid balances are handed off cleanly, on time, and with the documentation Collections needs.

You’ll lead individual contributors alongside BPO and offshore partners, set the operating standard for how every dollar is billed and applied, and find upstream improvements that reduce Pie's exposure before a receivable ever reaches collections. You set and enforce service-level agreements across billing, cash, remittance, and the non-pay lifecycle, and you are accountable for the performance of your team, your vendors, and your BPO and offshore partners against defined KPIs. You partner with Accounting on month-end billing close, unapplied cash, and the documentation Finance needs to reconcile the books. You partner with Product, Engineering, and the Business Systems Analyst on Zuora and billing automation. This is a role for someone who wants to own a function, build it, and be measured on results.

How You’ll Do It

Own billing accuracy, cash application, and the non-pay lifecycle

• Own Pie's bad debt recovery rate. You'll own billing integrity across installment invoices, short-rated policies, claim deductibles, audit surcharge fees, and additional premium from mid-term endorsements or end-of-policy audits — so invoices are accurate before they become a collection problem.

• Set and enforce service-level agreements across the full collection lifecycle — from receivable handoff and outreach cadence through referral timing and final closeout — and hold your team, vendors, and BPO and offshore partners accountable to those SLAs and KPIs.

• Own cash application and partner remittance matching, and the full non-pay lifecycle — notice of cancellation, rescission, reinstatement, and termination processing — as a daily control point keeping cash, coverage, and AR reconciled.

• Own and continuously improve the work assignment across billing, remittance, cash, and non-pay queues, including BPO and offshore capacity, so unpaid installment invoices, surcharge fees, and final invoices following audit close are handled on SLA before they age into collections.

• Prioritize collection effort on a risk basis, focusing attention on the large and jumbo balances that drive the majority of exposure.

• Make sure every call, letter, and text complies with the FDCPA, Regulation F, the TCPA, and applicable state debt-collection laws. Partner with Compliance and Legal on consent, opt-out, and disclosure requirements.

• Serve as as the top-level point of contact for billing, cash-application, remittance, and non-pay issues, complaints, and escalations, acting as subject matter expert and business stakeholder advocate within Pie.

• Partner with Product and Engineering to build the systems and automations that streamline collections — automated ordering, tracking data, KPI reporting, and automated action triggers and process steps.

• Translate performance and KPI reporting produced by Pie's internal analytics team into clear, actionable guidance for your team and cross-functional partners — this role interprets and acts on data rather than building the underlying reports.

• Track and drive continuous improvement for bad debt allowance processes, in partnership with Accounting.

• Coordinate dispute resolution cross-functionally and identify upstream process improvements that reduce bad debt exposure.

• Ensure timely closeout for receivables before they reach collections or litigation, and a clean, documented handoff to the Collections team when recovery is required.

• Partner cross-functionally to ensure trackability, visibility, and assignment inclusion for policy and collection-handling data — the source that powers Collections KPI tracking and management.

• Monitor aging and SLA performance and make or propose escalation and handoff decisions based on defined thresholds, in partnership with the Team Lead, Collections.

Manage th

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