Project Coordinator - PLM Implementation

Job description

We are seeking a highly organized and proactive Project Coordinator to initially support the implementation of a new enterprise Product Lifecycle Management (PLM) system. Reporting to the Program Management Office, the successful candidate will play a key role in coordinating project activities, maintaining governance processes, supporting stakeholder engagement, and ensuring project information is accurate, current, and accessible.
This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives.

Key Responsibilities
Project Coordination & Governance

• Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies.

• Track progress against project objectives and communicate schedule impacts or delays.

• Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required.

• Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives.

• Support preparation and coordination of program reviews, milestone reviews, and program governance meetings.

Stakeholder, Team & Vendor Coordination

• Coordinate project meetings, workshops, working sessions, and leadership reviews.

• Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions.

• Assist with project communications, presentations, executive updates, and stakeholder engagement activities.

• Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams.

• Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables.

• Support change management, user engagement, communication campaigns, training coordination, and adoption activities.

Reporting & Documentation Management

• Collect project performance data and maintain project dashboards and reporting tools.

• Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics.

• Manage project repositories and document control processes to ensure information is organized and accessible.

Qualifications & Experience
Required

• Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field. Equivalent combinations of education and experience may be considered.

• 3-6 years of experience in project coordination, project administration, PMO support, or project management support roles.

Key Competencies
Successful candidates will demonstrate:

• Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs.

• Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes.

• Ability to influence and coordinate across teams without direct authority

• Previous experience working with external vendors, consultants, and implementation partners.

• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.

• Experience in preparing project reports, presentations, meeting documentation, and executive-level communications.

• Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint)

• Experience in using Smartsheet, and Oracle Primavera is considered an asset

• Excellent written and verbal communication skills

• Strong collaboration and teamwork skills

Security and Compliance Requirements
• Canadian Reliability Status (Minimum) is required

• Eligibility for Controlled Goods Program (CGP) Registration is required

• Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations

Working Environment
• This role has no direct reports but will work and interact with multi-disciplinary teams.

• Working conditions are typical of a downtown Ottawa office environment.

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