Workplace Experience Coordinator

Panthalassa · Portland, OR

  • Junior
  • Full-time
  • Posted 2026-09-14
  • Confirmed live on 25 September 2026

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Job description

About the Company

We are a renewable energy and ocean technology company committed to rapidly developing and deploying technologies that will ensure a sustainable future for Earth by unlocking the vast energy potential of its oceans. Our focus is on capturing civilizational levels of ultra-low-cost renewable energy for applications including computing and affordable renewable fuels delivered to shore.

The company is a public benefit corporation headquartered in Portland, Oregon, and backed by leading venture capitalists, philanthropic investors, university endowments, and private investment offices. We operate as an idea meritocracy in which the best ideas change the company’s direction on a regular basis.

Our staff have worked at organizations such as SpaceX, Blue Origin, Boeing, Tesla, Apple, Virgin Orbit, Astra, Google, Amazon, Microsoft, New Relic, Bridgewater, Raytheon, Disney Imagineering, and the US Army and Air Force, as well as research universities, startups, and small companies across a range of industries.

About the Job

Our core technology is the node, a device that produces energy in the ocean’s harshest conditions for years at a time without human maintenance or intervention.

The Workplace Experience Coordinator plays a vital role in enabling our team through high-touch, reliable service. You'll oversee the workplace hospitality programs that keep our teams fueled, supported, and ready to perform at their best. This includes maintaining shared spaces at a consistently high standard, and managing daily kitchen and food service operations.

This is a hands-on role for someone who takes pride in serving others through excellence, consistency, and proactive follow-through — and who doesn't just execute routines but improves them. You notice what's off, you fix it, and you come back with a better way to prevent it next time. Your work helps create a workplace that feels cared for, organized, and ready for anything.

Candidates should have strong interpersonal skills and be able to thrive in a creative, scrappy, and collaborative environment in which the best ideas change the company’s direction on a regular basis.

Panthalassa’s work is hard, fast, and deeply technical. A well-run workplace is a force multiplier—removing friction, supporting focus, and helping teams operate at a high level. This role is essential to creating an environment where people feel cared for, supported, and able to execute.

Responsibilities

Daily Operations

• Perform regular visual sweeps and resets across shared spaces (kitchen, break room, gym, conference rooms, and common areas)

• Maintain readiness of all conference rooms and collaboration areas: clean, stocked, and continuously usable

• Maintain workplace presentation at a high standard, especially in high-use and visitor-facing areas

• Serve as a trusted onsite resource for day-to-day workplace needs, responding quickly and following through with discretion and good judgment

• Anticipate needs before they become blockers — supplies, cleanliness, functionality, readiness

• Identify recurring issues and propose improvements to routines, layouts, and workflows

• Support meeting setup and resets as needed, including quick turnarounds between sessions

• Provide ad hoc hospitality support as needs arise across the organization

Vendor Coordination

• Coordinate service calls and maintenance for kitchen equipment and hospitality-related needs

• Maintain vendor relationships for food, beverage, and service providers; monitor quality and reliability

• Support expense tracking and reconciliation for hospitality-related purchases as needed

Visitors & Hospitality Experience

• Help create a welcoming, professional experience for employees, guests, and vendors.

• Assist with light administrative tasks such as mail distribution, shipping support, or vendor coordination when needed

Food & Beverage Operations

• Keep the employee kitchen, dining areas, and coffee and beverage stations clean, stocked, and running smoothly throughout the day

• Maintain inventory of snacks, beverages, coffee, and food service supplies; prevent service disruption with proactive ordering

• Coordinate weekly company lunches and company-provided meals, including vendor scheduling, setup, breakdown, and cleanup

• Ensure food handling safety and cleanliness standards are consistently met

• Partner with the Office Manager to evolve the program as the company scales

Event Operations

• Set up and break down spaces for company events - from small team meetings, investor and client visits, to all-hands meetings

• Coordinate day-of logistics with vendors and stakeholders so things run smoothly - catering, AV, visitor badging, gifts.

Work Environment

This role is onsite and active. You’ll be regularly moving through spaces, lifting supplies, setting up rooms, and supporting real-time needs across the facility.

Required Qualifications

You're service-driven, observant, and take pride i

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